Want to take your “To Do Lists” to the Next Level? Create an Action Program to get results out of all Your Projects.
Here are the 4 “C’s”:
The First Step towards a powerful Action Program is to Collect all your thoughts and tasks into one place. I coach clients who have lots of things they’re trying to do at the same time. Notes, lists, things written on sticky pads. Lots of things, but no direction. The key is have one place where you can look at all your items, Personal and Professional. That can be one notepad, a book, journal or planner.
Now that you have everything in one place, it’s time to look at the list and determine what’s important and what’s not. The tasks that are not important or a Waste of Time should be discarded. Perhaps they were important when first written down, but no longer hold the same value in comparison with the other tasks on your list. Once you consolidate the list and “Trim the Fat”, you can move into the next phase of your Action Plan.
This is the meat of the Action Program. This is where the tasks are organized. Projects are created and tasks can be assigned to each project. There are 3 parts: Next Actions; Delegated Actions; and Program Catalogs.
Next Actions: These are the tasks on your list that are important and urgent. Things that need to be done right away. These tasks carry a high priority in moving your project forward. For example, if your plan is to paint the house, some Next Actions may be to pick a color, buy the paint and rollers or pick a painter to do the job.
Delegated Actions: These tasks can be important to complete, but not necessarily by you. If you use the above example and decide to hire a painter, then you could delegate the purchase of paint and supplies to the painter. Be sure to be specific when delegating tasks and include time frames specific to the completion of the project. Don’t worry if you do not find anything to delegate at first; there is time to do this later as you get more comfortable with the Action Program.
Program Catalog: The catalog now seperates all your tasks into Projects that have Delegated actions as well as Next actions. Once completing this action, you have a”table of contents” like document that you can work off of. The catalog can be used to monitor your progress on all of your projects and you can check off tasks as they are completed!
Now that your program is on paper, the most important step left is to Commit to the program. As in life, you only get out of the program what you put into it. A great plan requires great action to get great results. Try to do something related to your program each day. Start with the tasks that can be achieved quickly, then check them off. Don’t be tempted to everything at one time, instead strive for targeted results.
In Summary, the Action Program will allow for effective coordination of Goal centered actions. It will allow for better multi-tasking that is focused, and more effective use of your time.
Plan Your Work, then Work Your Plan!